To prepare for the new academic year, we recommend having a tidy-up of your portal. A good idea would be to visualise how the app will look from a parent’s perspective and what they’ll be able to see. Some of the recommendations we have are as follows:
Deleting out old content
Take a look through all the sections within your content tab and delete out any old information that is no longer needed or outdated, for example, Newsletters. To delete them, you can select multiple newsletters at once on the left, then click Group Actions and Delete. You can also use Actions and Delete to remove them individually.
Deleting old messages
Within the Messages section, select the ones you wish to remove, then click Group Actions and Delete. You can keep in any messages that you wish to re-use at a later date.
Deleting old form data
Please export any data that you wish to keep before deleting. To export, select the form and choose whether to export as either a PDF or CSV file.
To delete, you can select the submissions, clicking group actions and then delete. Don’t forget to check the expired section as well. Please note that this will not delete the form itself, and only the submissions it contained.
Adding in new term dates and events
We recommend that you have next academic year’s term dates in the app running until the end of the summer term.
In your content tab, you will see any upcoming term dates that have already been entered. To add in any new dates, you can use the archived section. This will bring up any previous term dates you have used, you can click the re-use button and amend the start date and time accordingly and click save.
For a brand-new date, please use the create new button.
This is the same process for any upcoming events you may have in school, but these can go in the events tabs.
Checking your targeting
Within your content, you can target the information within each tab. We recommend that you check each item has the correct targeting.
If a tab is for the whole school, please make sure that the targeting is set to ALL USERS CAN VIEW. This will then allow any new users to see this content as well. Also, check that the targeted ones are correct, you can check this by going into the targeted users and looking at the years and class groups.
Checking useful links
Most schools have a useful links tab that either has direct links to external websites or diverts to your school website, please check that these are still relevant and delete if necessary, using Actions and Delete.
To add in any new links, use the create new button on the right, insert the title and link and paste in the URL. Click Save once you are done.
WONDE schools
If you are a school using Wonde, then all you need to do in September is press the Wonde button within your students section. This will bring in your new students if you haven’t already done so, detect any students that have left and will automatically update the year and class groups of your students.
Non-Wonde schools
If your school does not have the Wonde integration, you’ll need to promote manually using the promote utility in the Students Section. Please contact support if you need any assistance with this.